1) Who are we
2) Data Collection
R-Events collects personal data concerning you from our clients and when you provide your details to R-Events when registering for a meeting. R-Events will usually collect and process the following personal information, but it is not limited to:
3) Purpose and legal basis of Data processing or controlling
Personal data will be processed on the basis of your consent and legitimate interest and necessity to fulfil obligations for the purpose of organizing a meeting for our client.
R-Events organises physical and online meetings. We collect the personal data needed to organise the meeting on behalf of our client and to provide information regarding the meeting. We only collect personal data that is necessary for the intended purpose.
Organization of meetings usually includes the following purposes:
4) Sensitive data
You are not obligated to share sensitive data with R-Events, meaning dietary requirements and if ADA accessible room is needed. If you do voluntarily share that data when registering for a meeting, you explicitly provide us with consent to process those data as needed for provision of the services to you.
5) How we collect and process your data, retention of data
Our client provides R-Events with your name, email, phone number, country, company details, job title. We will use your personal data to invite you to register for the event using our website portal (Zkipster) . All data collected or processed through this portal will only be used for the provision of our services and will not be shared, sold or traded with such third parties for promotional services. This information will be shared among R-Events organization, related companies, affiliates, partners, subcontractors and agents (travel agency, hotels, ground transportation companies) as necessary for the services provided. In which case we use contractual arrangements to ensure personal data is processed in accordance with the data protection legislation and with due care. All of R-Events’ employees who have access to your personal data have signed a Non-Disclosure Agreement. Personal information received and collected by R-Events will be stored on the R-Events server and Data Centers in the United States. You consent to any such transfer of personal information outside of your country as necessary to provide our services. R-Events will retain and use this personal information for maximum of period of 6 months. The period might be extended as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.
6) Age of the individual
7) Your rights
We may update or amend this policy from time to time. We may notify you of changes to this policy or invite you to read the updated version of it. This version was last updated and amended on 20 December 2022.
9) Data Security
R-Events Server and other internet portals have security measures in place to protect from loss, abuse or unauthorized access, disclosure, destruction, and alteration of personal data. To protect data in transfer we use Transport Layer Security (TLS), creating a secure tunnel protected by 128-bit or higher Advanced Encryption Standard (AES) encryption. Store data at rest is encrypted using 256-bit AES encryption. Our internet portals and/or databases are certified (ISO 27001, ISO 22301, ISO 27017, ISO 27018, ISO 22301, ISO 27701,SOC I, II and III attested and audited by independent third party. We employ industry-standard protection techniques, including firewalls, network security monitoring, and intrusion detection systems to ensure only eligible traffic is able to reach out data infrastructure. All of R-Events’ employees who have access to your personal data have signed a Non-Disclosure Agreement. Data Processing Agreements are in place with all companies that we work with or have access to your personal data, to make sure these data remain secure.
10) Data Integrity
11) Contact information
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